The leadership of the club may guide members to steer away from potential problems. The structure of the club will dictate how efficiently the club runs. The basic fundamentals of a club include election of leaders, the conduct of those leaders, and running the club smoothly. There will always be times when a decision will be made that may not please all members. However, there should be ways to mediate and to make change when appropriate.
For instance, if the majority of a club votes in favor of changing the time frame that members should arrive for basketing and there are one or two members that can’t meet that time, a compromise can be made. One club member that is able to attend basketing by the appropriate time might bring the birds for another member that can’t.
At the next annual meeting when a change may be voted on, bring up the issue, discuss it rationally and ask for a vote. In other words, you may not like a decision or vote, however, if the majority are in favor, it must be upheld. There will be an appropriate time to revisit the issue. Members should understand the majority rules and that there is always an opportunity to reconsider – at the appropriate time. Club officers are the leaders of the club and should set this example.
Your AU Board of Directors adhere to this. The AU utilizes the Board Action Request (BAR). This is a simple form members may use to submit a request to change a policy, race rule, by-law, or introduce a new program. The Board reviews BAR’s at each Board Meeting. If the BAR introduces something that will benefit the majority, the Board may vote to approve. There may be a Board Member that does not agree, however, the majority vote rules. That Board Member will uphold the new approved policy or race rule presented in the approved BAR, because the majority voted to approve. However, that Board Member has a right to resubmit for discussion at the next meeting.
It may be a good idea for your club to adopt a similar process. The bottom line - utilize the appropriate opportunities to request change. Don’t allow bickering once something is passed. You can’t please all of the people all of the time.
The leaders of the club should be the first to set the example.
In order for any club to operate, there should be an atmosphere that is inviting. If club members are unhappy or uncertain of their responsibilities, relationships may be strained and members may leave.
A lot of clubs currently have a set of By-laws in place. Have you seen your club’s Bylaws? How long has it been since they were reviewed and updated? Do all members in your club have a copy to reference?
All clubs should have a Constitution and Bylaws with which to govern the club. The Bylaws may be very basic and need not be complicated. Having members work together to create by-laws means everyone has ownership. The Bylaws will serve as a tool in the event of a dispute.
The Bylaws should clearly define the offices for election, terms of office, special meetings and how to handle complaints.
Contact the AU office for assistance. 405-848-5801.
